Science & Technology

Basics Of Data Backup: Why Is It So Important And What Tools Can Help You

Isabella Goode

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With the constant development of technology, bringing parts of your business to the digital dimension is easier than ever. Even though it might make your work easier and more efficient, working online comes with its risks and dangers. Malware and hackers are only a few of the threats you must be on the lookout for. To minimise the impact of potential incidents, you need to learn what data backup is and how it can help your business. Our short guide will explain the basics of data backup, why it is so important and what tools can help you along the way.

account takeover

Account takeover fraud surpassed 350% since pandemic started. Source: shutterstock.com

Be Aware Of The Risks Your Business Is Facing

Before you start learning about data backup, you need to understand the most common risks businesses face in the UK. With the growing popularity of digital solutions, cyber-attacks are some of the most common dangers to companies. Therefore, you should have a team and detailed plan that will help you to overcome any problems that come your way. You should also be wary of problems caused by climate change, such as floods. Then, you also need to protect your business from fire and explosions. You can prevent most fires by carrying out regular maintenance works on your electrical devices.

Understand What Data Backup Is And Why It Matters

Every business stores a variety of data. There is data on your customers and employees, financial records, your projects and maybe even a secret to what makes your business special. Suppose you lost any data or became a victim of an incident where the data were corrupted. In that case, it might negatively impact your business. Hence you should have a team who will help you to put together a data backup plan and schedule. It will help you recover data you might lose due to unforeseen circumstances, and your business will soon be able to return to normal.

Explore Which Data Backup Solutions Exist

When it comes to data backup, there are several solutions that you can lean on. The most common are hardware, software and cloud solutions. Hardware solutions are often easy to install and connect to your system. However, keep in mind that you might lose all your data if the unit fails. Software is cheaper and can offer you more flexibility. Working with cloud solutions is even easier. Companies such as SaaS Protection can help keep your data from Microsoft 365 and Google Workspace safe. With the development in the world of technology, there are also currently hybrid solutions that are gaining more popularity. 

Decide Which Data You Should Back Up

When you decide to start with your data backup strategy, the first thing you need to determine is which data you want to back up. With every business, there are projects, sensitive data of other people, such as your customers or employees, or programmes that are important to keep your enterprise running. You will most likely want to back up all these data. Depending on the volume of your data and how sensitive they are, you will be able to find out which backup solution will be the best for the needs of your business. 

Find Out More About The Different Kinds Of Data Backup

Once you know about the solutions that are available and you understand the importance of data backup, you need to learn about different kinds of data backup. The first type is called full backup. That means that you back up all the files and data at once. As you are backing up all the data, it takes quite some time. On the other hand, differential backups take less time and back up only files that have changed since the last full backup. You are working with a smaller volume of data. However, the data can accumulate until the next full backup, and the backup time will get longer again. Lastly, there are incremental backups that back up only data that have changed since the last backup. It does not matter whether the last backup was full or differential. You will need to back up less data, and the speed of the process will increase.

Determine Which Data Backup Storage Is The Best For Your Business

Finally, once you have all the information, it is time to determine which data backup storage is the best for your business. To make sure that the data backup and potential recovery are successful, you need to have the storage selected and on hand. Whether you decide to back up your data on a USB drive, external hard drive or on cloud storage, you need to be aware of their advantages and risks. You should also have a plan that will help you to recover data in case anything goes wrong. Choose solutions that follow business standards and keep in mind all the requirements and needs of your enterprise.

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